---
title: Purchase Order
slug: purchase-order
docTags: 
createdAt: 2024-01-22T14:19:28.973Z
---

Purchase Order is a document used to request items or services from a vendor at an agreed upon price. 

B1Bazaar Purchase Order can be created by each store for their respective purchases only. B1Bazaar Purchase Orders can be posted as SAP Business One Purchase Orders. Unless posted, B1Bazaar Purchase Order will not have any impact on the inventory or accounting. 

B1Bazaar Purchase Order can be used for creating B1Bazaar Purchase Invoice, without being posted to SAP Business One.

### General Area

**No.**
Numbering series and document number. Series are selected as per the branch by default. ****
**
**
**Status**
The status of the document:

- **Open**
  The document has not been posted to SAP Business One Purchase Order or has not been used in B1Bazaar Purchase Invoice.
- **Cancelled**
  You canceled the document manually.
- **Closed**
  B1Bazaar closed the document automatically when it was posted to SAP Business One Purchase Order.

**Posting Date**
Specify the posting date. The default value is the date on which the document is created. If required, change the date.

**Delivery Date**
Specify the date on which you want to receive the items.

**Document Date**
Date of the document, used for tax purposes. The default value is the current date.

**Base Document Type**
Specify if the document is based on a purchase request. If yes, select the purchase request number.

**Base Document No.**
**
**Select the purchase request, to copy all items from the purchase request to the document.

**Vendor**
Select the vendor code for the document.

**Name**
Displays the vendor name for the document.

**Phone No.**
Specify the vendor's phone number. 

**Vendor Reference No.**
Specify the vendor reference number, if available.

**Scan Item/Barcode**
Scan barcode or item code of the product / item. Scanning or entering a code, will add the item on the document or increase the quantity, if the item is already added.

**Store**
Displays the store for which you created the document.

**Owner**
Displays the employee who owns the document.

**Buyer**
Displays the buyer who initiated the document.

**Remarks**
Enter additional information regarding the document. You can also edit the field content after the document is added.

**Total Before Discount**
The total amount of the document before the discount for the document is calculated.

**Discount %**
Displays the percent and amount of discount applied on this document. The value is calculated automatically based on the discount defined on the vendor.

**Tax**
Displays the total tax amount for the document calculated according to your tax definitions.

**Rounding Off**
When the total amount of the document is rounded according to the rounding method determined by the currency, the difference between the original amount and the rounded amount appears in this field.

**Total**
Displays the total amount of the document, after considering tax and discounts.

**Total Quantity**
Displays the total quantity of all items in the document.

### Contents Tab

**Item No.**
Specify the item number.

**Description**
Displays the item description of the selected item.

**Price**
Displays the price of the item, before any line discount. Price is automatically determined based on the price list specified for the vendor or any special prices.

**Discount %**
Specify the percent of discount received for the item.

**Net Price**
Displays the net price of the item, after the line discount. Specify the net price, if required.

**Base Quantity**
Displays the quantity specified in the base document, purchase request.

**Quantity**
Specify the total quantity (per row).

**Total**
Displays the total amount of the row in the relevant currency.

**Warehouse**
Displays the warehouse where the item will be received. Warehouse is non-editable and will be selected automatically based on the store.

**Tax Code**
Specify the tax code to be applied to the item. Tax code is automatically determined based on Tax Code Determination in B1Bazaar and SAP Business One, in that order. If required, change the tax code.

**Tax**
The amount of tax that is calculated on the value of the item.

**UOM**
Displays the Unit of Measurement for the item.

**Base Document**
Displays the document number of the purchase request, if a purchase request has been selected.

**Color**
Displays the color of the selected item.

**Size**
Displays the size of the selected item.

### Details Tab

**Posted**
Displays whether the document has been posted to SAP Business One or not. If not posted, Post Order button is enabled and available. 

**Purchase Order No.**
Display the document number of the posted Purchase Order in SAP Business One.

### User Fields Tab

This tab will display the user fields defined on B1Bazaar Purchase Order table. Please refer to [Handling User Defined Fields in B1Bazaar Documents](docId\:VK1A5ZDhQ1ukxfkUJo4OC) for more details. 

### Actions

**Post Document**
Post the document to SAP Business One Purchase Order. Once posted, the button is disabled. 

**Import**
Use import to import items from an Excel file. After clicking on import button, B1Bazaar will ask to select the file from which the items should be imported.