Purchase Invoice
Purchase Invoice document records the receipt of the items or services against a purchase order.
B1Bazaar Purchase Invoice can be posted as a Goods Receipt PO or A/P Invoice in SAP Business One, as per the setup. Impact on accounting and inventory will be created once the document is posted to SAP Business One, and will be as per the posted document type.
You can save and edit a B1Bazaar Purchase Invoice, till the time it is not posted to SAP Business One.
No. Numbering series and document number. Series are selected as per the branch by default. Status The status of the document:
- Open The document has not been posted to SAP Business One Goods Receipt PO or A/P Invoice.
- Cancelled You canceled the document manually.
- Closed B1Bazaar closed the document automatically when it was posted to SAP Business One Goods Receipt PO or A/P Invoice.
Posting Date Specify the posting date. The default value is the date on which the document is created. If required, change the date.
Delivery Date Specify the date on which the items are received.
Document Date Date of the document, used for tax purposes. The default value is the current date.
Base Document Type Select the type of base document for this document.
Base Document No. Select the base document, to copy all items from the base document to the document.
Warehouse Select the warehouse where the goods are being received, from the list of available warehouses linked to the store.
Bin Select the bin location to store the items. This field is available only if you have enabled bin locations for the selected warehouse.
Vendor Select the vendor code for the document.
Name Displays the vendor name for the document.
Vendor Reference No. Specify the vendor reference number, if available.
Current Box No. Specify the box/package number of the goods currently being scanned.
Scan Item/Barcode Scan barcode or item code of the product / item. Scanning or entering a code, will add the item on the document or increase the quantity, if the item is already added.
Store Displays the store for which you created the document.
Buyer Displays the buyer who initiated the document.
Owner Displays the employee who owns the document.
Remarks Enter additional information regarding the document. You can also edit the field content after the document is added.
Total Before Discount The total amount of the document before the discount for the document is calculated.
Discount % Displays the percent and amount of discount applied on this document. The value is calculated automatically based on the discount defined on the vendor.
Tax Displays the total tax amount for the document calculated according to your tax definitions.
Rounding Off When the total amount of the document is rounded according to the rounding method determined by the currency, the difference between the original amount and the rounded amount appears in this field.
Total Displays the total amount of the document, after considering tax and discounts.
Total Quantity Displays the total quantity of all items in the document.
Item No. Specify the item number.
Description Displays the item description of the selected item.
Barcode Displays the barcode of the item.
Color Displays the color of the selected item.
Size Displays the size of the selected item.
Price Displays the price of the item, before any line discount. Price is automatically determined based on the price list specified for the vendor or any special prices.
Discount % Specify the percent of discount received for the item.
Net Price Displays the net price of the item, after the line discount.
Base Quantity Displays the quantity specified in the base document.
Quantity Specify the total quantity (per row).
Total Displays the total amount of the row in the relevant currency.
Warehouse Displays the warehouse where the item is received. Warehouse is non-editable and will be selected automatically based on the store.
Bin Select the bin location to store the items. This field is available only if you have enabled bin locations for the selected warehouse. Default value is the bin selected on the header level.
Tax Code Specify the tax code to be applied to the item. Tax code is automatically determined based on Tax Code Determination in B1Bazaar and SAP Business One, in that order. If required, change the tax code.
Box No. Specify the box/package number of the goods currently being scanned. Default value is the box number entered on the header level.
Purchase Order No. Displays the document number of the base document.
Cost Center 1 / 2 / 3 / 4 Select the cost center, as required. Cost center fields are displayed and enabled based on whether the respective dimension is enabled in the cost accounting module or not.
Serial Generated Displays whether the serial numbers are generated for this item or not. If serial numbers not generated and the item is managed by B1Bazaar Serial Numbers, then Generate Serial Nos. is enabled and available.
Ship To Displays the shipping address where the goods are being received. GST State (India Localization) Select the state from where the goods are being shipped. This will be used to determine the tax applicable. GST No. (India Localization) Displays the GST Registration Number of the vendor based on the selected address. Posted Displays whether the document has been posted to SAP Business One or not. If not posted, Post Order button is enabled and available. Purchase Document Type Displays the type of document being posted to SAP Business One.
Purchase Document No. Displays the document number of the posted Purchase Invoice in SAP Business One.
This tab will display the user fields defined on B1Bazaar Purchase Invoice table. Please refer to Handling User Defined Fields in B1Bazaar Documents for more details.
Post Document Post the document to SAP Business One Goods Receipt PO or A/P Invoice. Once posted, the button is disabled.
Import Use import to import items from an Excel file. After clicking on import button, B1Bazaar will ask to select the file from which the items should be imported.
Generate Serial No. Generate serial numbers for the selected item. This action is available only if the selected item is managed by B1Bazaar Serial Numbers.
Copy From Open the base document selection window.
